This is the application to be considered as a vendor for Freak Out Parties & Events markets throughout the remainder of 2025.
Please read the following information before applying and reach out if you have any questions. This is an electronic agreement and by signing up, you are agreeing to the terms outlined below.
The Important Stuff:
Vendor fees are NON-refundable, so make sure you are able to attend before applying. If something changes and you cannot make it, please notify Fiona as soon as possible.
Your space is only considered reserved once payment is received. Failure to pay by the deadline will result in the forfeiture of your spot.
Booth sharing is allowed for no additional cost, but please let Freak Out know so both businesses can be included in emails and promotions.
Vendors must remain set up for the entirety of the event. There is an early departure fee of $5 per hour left early. While we understand emergencies happen, if you know you cannot attend the entirety of the market, please do not apply. Vendors who leave early without prior approval may not be invited back.
You are vending at your own risk. Freak Out Parties & Events, the City of Rochester, Water Street Music Hall, and any associated employees, volunteers, or contractors are not responsible for damages, loss, or injury. If you want to be protected, we recommend obtaining event insurance. We are not asking for proof of insurance; however, by participating without insurance, you waive your right to hold Freak Out Parties & Events, Water Street Music Hall, and any of their employees, volunteers, or contractors liable.
The Application:
Applications are reviewed at least weekly. If you don’t hear back within one week, feel free to reach out. All correspondence will come from the email freakoutparties@gmail.com. Avoid fraud and do not send money or information to anyone but Fiona.
Vendor approval is based on theme, variety, and order of application. Space is limited, and some applicants may be placed on a waitlist. If you are not selected for an event, PLEASE continue applying for future markets! The theme is always changing, and vendors are always rotating. For accessibility concerns, please contact Fiona.
The Events:
Freak Out events are safe spaces for everyone. Vendors are expected to be respectful, professional, and appropriate throughout the event. If something or someone is making you uncomfortable, PLEASE bring it to a Freak Out team member’s attention so it can be addressed.
You must provide your own set up, including tables, chairs and displays. NO equipment is provided, so make sure you have everything you need in advance. Need help? Reach out before applying to freakoutparties@gmail.com.
Vendor spaces will be assigned in advance, and the floorplan as well as load-in information will be shared at least 24 hours before each event. Limited electricity is available at indoor events, and we cannot guarantee that requests will be honored.
Load-in time for indoor markets is 2 hours before start time. All vendors must be fully set up when the market begins. If you arrive less than 30 minutes before start, your space may be reassigned.
Load-out is encouraged to be complete within 1 hour of the market end. If you think you will take longer than that, please reach out so we can plan accordingly. Vendors must be fully packed before bringing vehicles into the loading zone.
The Products:
Freak Out Parties does not recommend ’boutique’ market pricing at their events. The goal is an affordable event for both vendors and shoppers, and the majority of your prices should reflect that.
Indoor markets have limited space for niche vendors such as crochet, baked goods, etc. in order to avoid unnecessary competition. At this time, cannabis, alcohol, direct sales vendors, and artists using AI are not accepted. No illegal, prohibited, or counterfeit goods are allowed.
Any food vendors will obtain a Monroe County Dept. of Health Permit and comply with all health and safety regulations.
The Extras:
We ask each vendor to donate one small item for mystery bags that will be raffled, sold, or used as a giveaway to raise funds for future events. Donations are due the morning of the event. Prefer not to participate? You may opt out with a $5 donation instead.
Freak Out Parties & Events asks all vendors to help promote the event online and irl so we have an amazing turn out and lots of fun! Promotional materials will be shared electronically and in person. Tag us on Instagram @freakoutparties and be sure to let your customers know when and where to find you.
Freak Out Parties isn’t a normal event organizer, they’re a cool event organizer. All of Freak Out’s events have a fun theme to bring out the little kid in all of us, because nostalgia > real life. Follow @freakoutparties on Instagram to see more information about upcoming themes!
Any pictures taken at the Freak Out Flea may be released publicly and shared to promote future events.
Please be mindful of your space, don’t leave any trash behind, be kind to your neighbors, and HAVE FUN! Before, during, or after the event, don’t hesitate to reach out to Freak Out with any and all questions or concerns.
If you have any questions or need further clarification, please contact us before applying.
By submitting an application, you agree to all terms listed above. You understand that booth fees are non-refundable, and you consent to the public use of any photos or videos taken at the event. You acknowledge that Freak Out Parties & Events and its affiliates are not liable for lost or stolen property, injuries, or damages. Vendors who violate guidelines may be asked to leave without a refund and not invited to future events.
If you are new to Freak Out, you will be asked to send pictures via email.
If you have done a Freak Out event before, photos are not necessary.
If there are changes before or between markets and you’d like to update your application, please sign in using the same email and you should be able to edit your responses. If you have any questions or concerns, please reach out to Freak Out Parties directly.